Zencillo Fleet Total

STATION NETWORKS FOR FLEETS

Unite your stations. Serve fleets as one network.

Connect owned, dealer and partner company stations so your fleet customers can refuel at enabled locations across one network.

Connected vehicles, credit limits, sales, invoicing and receivables, with tools for the company, the station and the fleet.

Request a demonstration See how a network comes together ↓

Also for independent companies joining together to serve fleets.

Fleet TotalOne service network

Illustrative network example. No real locations.

Connected stationsEnabled vehiclesControlled credit limitsConsolidated sales

YOUR NETWORK, YOUR WAY

Your stations can be different. Your fleet service can be connected.

Choose the scenario closest to your business. Add a partner station and select a fleet to explore its enabled locations.

Owned and dealer stations, with connected operations for your fleets.

Fleet TotalOne service network

Include a partner station

Owned · Station A

Connected through Gas Commander

Ownership and connection method are independent characteristics.

Illustrative network example. No real locations.

Expand service options with your existing stations and those you agree to add to your network.

FROM ARRIVAL TO CONTROL

One vehicle. Different stations. Connected operations.

Follow consumption from identification to invoicing and receivables. Explore each step of the example.

STEP 1 / 6

Prepare the fleet to use your network.

EXAMPLE · CUSTOMER LIMIT1000

available out of 1,000

Station A: 0
Station B: 0
Total consumed: 0

Illustrative units, with no other transactions. Vehicle restrictions are controlled separately.

Read the full journey

1. Set up: Register the customer, vehicles and identifiers. Define credit limits, enabled stations and consumption conditions.

2. Identify: Link the vehicle to its customer through an identifier supported by the installation: iButton, EPC, QR, NFC, barcode or ring.

3. Validate: Check available credit and restrictions by vehicle, fuel, days, frequency and service location.

4. Record: Consumption is linked to the station, vehicle and customer. In Mobile, the operator records the actual amount within the authorized maximum and generates the delivery note.

5. Consolidate: Review transactions by station, customer, vehicle and period. Each consumption contributes to customer credit control.

6. Invoice and manage: Consolidate pending sales by the configured grouping. Manage invoices, notes, due dates and receipts; previously invoiced sales are excluded from the next consolidation.

THREE WAYS TO CONNECT

Connect the network to match each station's reality.

Gas Commander

Connect station automation with Fleet Total operations.

Identification, authorization and operations linked to the network.

Another system + API

Integrate existing automation through the Fleet Total API.

Compatibility is reviewed by system, version and workflow.

Fleet Total Mobile

Add non-automated stations using the operator's Android app.

The operator identifies, requests authorization and records consumption.

FLEET TOTAL MOBILE

Authorize a maximum. Record actual consumption.

Employee login → day and shift opening → vehicle identification → authorization → recording and delivery note → closing.

Employee-assisted operation. It does not physically automate the dispenser.

Authorized maximum50,000

Recorded consumption35,000

Illustrative amounts; actual consumption cannot exceed the authorized amount.

FLEETS AND CONDITIONS

Define who can refuel, where and under which conditions.

01Organized customersClear commercial terms for each relationship.

Individuals and companies, identification, contacts, classifications, business groups, sales locations, channels and subchannels. Payment terms, discounts, imports and reports.

02Identified vehiclesEach vehicle with its information and conditions.

Plate, model, brand, owner, group, tank capacity, allowed fuel and cost center. Bulk imports, ownership changes and consumption history.

03Connected credit limitsAssigned, used and available in the customer's context.

Review assigned, used and available credit and the history of changes. Link consumption at enabled stations to customer credit control.

04Configurable restrictionsDefine where, when and under which conditions to refuel.

Enabled locations, daily or weekly limits, allowed days, number of refills, tank capacity and allowed fuel. Vehicle or identifier blocks.

05Flexible identificationMethods suited to the installation.

iButton, EPC, QR, NFC, barcodes and rings, depending on the installed solution. Management, assignment and transfer of vehicle identifiers.

06Consumption and performanceInformation to review fleet consumption patterns.

Queries and reports by vehicle, customer and station, with consumption and performance tracking. Organize vehicles by group and cost center for analysis.

COMMERCIAL AGREEMENTS

Different ways to serve your customers.

Credit

Link consumption to credit limits and terms. Generate documents and manage receivables.

Prepaid

Manage advances and their application to purchases, with operational queries and activations.

Vouchers and gift cards

Explore this mode for your consumption agreements. Ask about issuance and use conditions available for your operation.

TOOLS FOR EACH PARTICIPANT

The company, the station and the fleet each have their place.

Explore who views and manages each part of the operation.

Company

Fleet Total Consolidador

A view of the operations connecting your network.

Sales by station, customer and vehicle
Tracking by shift, day and month
Documents, users and permissions

Function diagram by participant; not an application screenshot.

Compare all four profiles

Company · Fleet Total Consolidador

Sales by station, customer and vehicle · Tracking by shift, day and month · Documents, users and permissions

Station · Fleet Total Estación

Your sales and shift closings · Auditing and transaction volumes · Records to invoice the company under the agreement

Fleet administrator · Fleet Total Flota Automotor

Vehicles, identifiers, limits and blocks · Performance, consumption and receivables · Prepaid activation and QR Express

Driver · Fleet Total Cliente Automotor

View your consumption · Identifier and prepaid functions · PIN changes

DISTRIBUTED OPERATIONS

Each station records. The network consolidates.

Link sales by station, customer, vehicle and period. Review shifts, closings and volumes to monitor operations.

Station AStation BStation C

Customer · Vehicle · Period · StationIllustrative consolidated query diagram

Company ↔ Fleet customer

Consumption and documents to invoice the fleet and manage receivables.

Station ↔ Company

Transaction information to support invoicing the company under the participation agreement.

ADMINISTRATIVE CONTINUITY

Operations continue after the vehicle leaves the station.

01Consumption and delivery notes
02Consolidation of pending sales
03Invoicing
04Receivables and receipts

Group pending sales to fit your operation.

Business groupVehicle groupCost centerCustomer

The scheduler brings together sales awaiting invoicing. Previously invoiced sales are excluded from the next consolidation.

Documents and invoicing

Invoices, credit and debit notes, PDF/XML delivery and resending. Query by customer, station, point of sale, number, seller, order and dates.

More options

Credit, cash and prepaid sales; fuel, products and services. Formats and applicable cancellation procedures according to configuration.

Receivables and transactions

Partial or full receipts for one or several invoices. Advances, balances, due dates, notes and limits linked to recorded transactions.

More controls

Configured payment methods, queries by responsible employee, pending delivery notes and prepaid tickets by email or QR as configured. Recording a payment does not execute a bank debit.

Electronic invoicing for your operation

Review available documents, coverage and configuration for your country with our team.

Request a demonstration

COMMERCIAL CATALOG

Fuel, other products and services.

Organize what the network sells beyond refueling.

Fuels

Products identified as fuel and their sales conditions.

Products

Island products, codes, categories, brands, units and images.

Services

Service and bundle catalog for your commercial operations.

Prices, promotions and catalog management

Price lists and tiers by branch or customer, promotions and configurable taxes. Import/export, barcode or QR labels and different query views.

ONE SOLUTION, SEVEN MODULES

Every part of the network has a connected role.

Explore the components and define the right scope for your operation.

Administration

Zencillo Management

Customers, limits, invoices, receivables, receipts and credit/debit notes.

Administration

Fleet Total Consolidador

Fleets, vehicles, transaction consolidation, reports, users and permissions.

Station

Fleet Total Mobile

Operator Android app: authorization, actual consumption recording and shifts at non-automated stations.

Station

Fleet Total Estación

Participating station portal to review and control its own operations.

Fleet

Fleet Total Flota Automotor

Fleet administrator portal: vehicles, identifiers, conditions, queries and controls.

Fleet

Fleet Total Cliente Automotor

Driver application for queries and enabled vehicle functions.

Integration

API Integración Terceros Fleet Total

Connects other automation systems to network operations within the defined integration scope.

Module configuration and licensing are defined according to the network's needs.

CONNECTED SYSTEMS

Connect operations with the systems that support them.

AT THE STATION

Automation + Fleet Total

Identification, authorization and related operations through Gas Commander or another API-integrated system.

Explore Gas Commander ↗

IN ADMINISTRATION

Documents + administrative systems

Invoices, credit and debit notes, receipts and delivery notes according to the interface and scope agreed for your accounting system or ERP.

Explore Management ↗

Review the system, version, data and exchange direction. Compatibility is defined for each integration.

EXPLORE THE OPERATION

See how each tool fits your network.

Explore consolidation, the station portal, fleet control and the operator and driver apps with our team.

Request a demonstration

Fleet Total

ConsolidadorEstaciónFlota AutomotorMobileCliente Automotor

Tool diagram, not an application screenshot.

YOUR STARTING POINT

Let's define the scope around your network.

Your stations

Owned, dealer and partner locations. Let's identify the systems used at each station.

Your fleets

Vehicles, identifiers, credit or prepaid, enabled locations and restrictions.

Your administration

Consolidation, participant agreements, invoicing, receivables and interfaces.

FREQUENTLY ASKED QUESTIONS

Find answers before connecting your network.

Must all stations belong to the same company?

No. The network can include owned, dealer and partner company stations under participation agreements.

Can independent companies create a network?

Yes. Fleet Total also serves station groups that join together to serve fleets at enabled locations.

Can a fleet use any station?

It can operate at stations enabled for that fleet, under configured conditions and restrictions.

Must I replace my station automation?

Gas Commander and other systems through an API are supported integration approaches. Your system's compatibility is reviewed before defining the connection.

What if a station has no automation?

Fleet Total Mobile lets the operator identify the vehicle, request authorization and record consumption on Android. It does not physically automate the dispenser.

How is a vehicle identified?

Through iButton, EPC, QR, NFC, barcodes or rings, depending on the installation and operating mode.

Can I define limits and restrictions?

Yes. Customer credit limits and conditions by vehicle, fuel, days, frequency, capacity and enabled locations.

Can I serve credit and prepaid customers?

Both modes and their administrative records are supported. Commercial terms are defined for each operation.

What if consumption is below the authorized amount?

In the Mobile flow, the actual consumed amount is recorded within the authorized maximum.

Can I consolidate consumption for invoicing?

Yes. Pending sales grouped by customer, business group, vehicle group or cost center, as configured. Invoiced sales are excluded from the next consolidation.

What can a participating station view?

Its own operations and reports to track sales, closings and volumes associated with the organizing company.

What does the fleet administrator manage?

Vehicles, identifiers, consumption conditions and blocks; performance and receivables queries and prepaid functions.

Is the driver app also the operator app?

They are different: Cliente Automotor is for drivers and Fleet Total Mobile is for station operators.

Can it connect with my accounting system?

Administrative document interfaces are available. Scope and compatibility are reviewed for the system in use.

Does it include GPS tracking?

The scope presented covers station networks, consumption and administrative control; it does not establish a GPS tracking service.

Does it automatically pay partner stations?

It provides records supporting the commercial relationship. Payment agreements and any banking automation are defined separately.

How do I know which setup my network needs?

During the demonstration we review stations, installed systems, fleets, consumption modes and invoicing processes to define the appropriate scope.

Your next network can start with your existing stations and partners.

Tell us how you serve fleets today and which locations you want to connect. Let's review how to structure operations with Zencillo Fleet Total.

Request a demonstration